Data Deposit Process

1．Contact about depositing the data

In the first instance, please contact RUDA if you are considering depositing data. Details of the deposition process will be explained by the relevant staff (In addition, the staff may ask you some questions regarding the data).

2．Confirmation of data deposition

After receiving your request to deposit data, RUDA will ask for further information by sending you a “Deposition Checklist.” Please fill in the information related to the data deposition, which includes the outline of the data, the type of medium used to deposit the data, and the details of any other related material. After filling the form, please send it to RUDA via either post or email (the staff may wish to contact you to confirm the items written in the description).

3．Transfer of deposition items

On the basis of the content written in the “Deposition Checklist,” RUDA will determine whether or not to accept the data. If it is deemed acceptable, RUDA will ask the depositor for basic information about the survey by forwarding a “Metadata Sheet” The information provided in the “Metadata Sheet” will be publicized on our website after the data has been deposited. After filling the “Metadata Sheet,” please send it to RUDA via either post or email. After receiving the “Metadata Sheet,” our staff will provide the details for transferring the data and related material.

4. Concluding the Deposit Agreement

Once RUDA receives the materials to be deposited, it will forward to you two copies of the “Deposit Agreement.” After you carefully read the form, please sign and stamp (if possible) both forms and return one of them to RUDA via post (Please keep the other as a receipt).

5. Data cleaning and publishing

Before the deposited data is published, it is subject to data cleaning by RUDA at a minimal level. After data cleaning is complete, the data will be available in RUDA, and it will be announced to the depositor by a member of the staff.

The data is accessible for secondary analysis for educational and research purposes only. In cases where the research findings to be published are based on RUDA data, RUDA demands that the users who use the data reference it.

[Example]
The micro data was granted by the Rikkyo University Center for Statistics and Information Data Archive RUDA ([Survey name], [Year of survey], Depositor: [Name of Depositor], Distributor: Rikkyo University Center for Statistics and Information).

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